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Apprentice Maintenance Office Administrator/Coordinator

Blocsphere Property Management Limited

Estate Agents - Employer's Details

Vacancy Summary

Reference No.VAC001580904
Weekly Wage:£156.00
Working week:Monday-Friday (9.00am-5.00pm) Total hours per week: 40.00
Duration:12 months
Start date:9/03/2020
Apprenticeship level:2
Closing Date:8/03/2020

Apprenticeship Details

This is an exciting opportunity to join a thriving company, gaining and enhancing your skills of administration and property management while working towards a Level 2 qualification in Business Administration. As an Administrator, you will provide essential administration support to the company and be a valued member of the team.

our main duties and responsibilities will include:

  • Booking maintenance jobs in response to issues reported by residents
  • Obtaining quotes in respect of maintenance works
  • Negotiating/comparing service levels/contracts
  • Progressing maintenance jobs through our maintenance software
  • Liaising with contractors, regional property managers, and residents to provide updates on open maintenance jobs
  • Ensuring contractors have the correct insurance in place, as well as the correct health & safety procedures/documentation
  • Reporting to regional property managers in respect of maintenance jobs, seeking cost approval where required
  • Monitoring compliance in respect of the buildings we manage, using our maintenance software
  • Liaising with regional property managers when preparing the annual maintenance budget for the building
  • Liaising with other parties as required, such as insurance companies or surveyors
  • Liaising with and assisting residents who contact the office with general queries
  • Client reporting and reporting to internal staff
  • General office duties including telephone calls and emails, filing and administrative tasks

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Employer's Details

Working on behalf of several different types of clients, from housing developers to residents’ management companies, Blocsphere look after a wide range of different properties such as apartment blocks, housing estates, or commercial property such as retail parks or offices.