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APPRENTICE BUSINESS ADMINISTRATOR

LAKELANDS EDUCATIONAL TRUST

EDUCATION - Employer's Details

Vacancy Summary

Reference No.VAC001745716
Location:ELLESMERE
Weekly Wage:£159.10
Working week:37
Duration:21 MONTHS
Start date:11/10/2021
Positions:1
Apprenticeship level:Advanced
Closing Date:27/09/2021

Apprenticeship Details

 

Finance - to assist in:

  • The handling of all cash and cheques to include the counting and accurate recording of receipts, entering of data onto computer systems and spreadsheets and undertaking banking as and when required
  • Update and process transactions on the school fund FMS database
  • Processing of invoices onto the FMS accounting database in accordance with policy and procedure
  • Following creation of Bacs Run, send out remittances to all suppliers
  • Using the BookingPlus software, process all new hirer bookings, amend existing bookings
  • Check statement and purchase orders, file monthly to make sure FMS is accurate and up to date
  • Keep up to date the daily taking spreadsheet for the catering service
    Keep an up to date record of sample budget/authority signatures for audit purposes
  • Distribute capitation reports to all departments on a regular basis or as and when required and report any discrepancies to the Assistant Business Manager to be resolved
  • Parentpay - to support the finance team in the processing of information onto parent pay/parent mail system
  • Process credit card orders and follow the procedures set out in the finance manual for processing invoices and updating capitation budgets
  • Process Academy and school fund petty cash payments as stated within the finance manual and reconcile the petty cash boxes on a weekly basis
  • Carry out monthly reconciliation of accounts as instructed by the finance team

Administration – to assist in:

  • Ensuring a prompt and professional response to incoming calls
  • To make external calls as requested in a professional and appropriate manner
  • Using the SIMS database to locate students and teachers, including the taking and passing on of messages for staff and pupils
  • Greeting personal callers in a professional and personable manner, including organising badges, signing in and notifying staff internally
  • The typing of documents, data entry to spreadsheets and SIMS database to include photocopying, filing and circulating documents as appropriate
  • The opening, stamping and circulating of incoming post and preparation and franking of outgoing post
  • Manage bookings for the school minibus and mobile telephones, ensure minibus checks have been completed and pass any issues to the site maintenance assistants to resolve.
  • Make sure mobile telephones are charged and have enough credit ready for trips

 

 

 


Employer's Details

 

Employer

Lakelands Educational Trust


Lakelands Academy is a coeducational secondary school located in Ellesmere in the English county of Shropshire. Previously a community school administered by Shropshire Council, The Lakelands School converted to academy status in December 2012. The school has a lovely family feel.

Address


The Lakelands School Sports And

Oswestry Road

Ellesmere

SY12 0EA